Apr 27, 2011

Administrative Professionals: Have a Great Day!

Today my trusty ol' faithful day planner reminded (or educated, I'm not really sure if this was new or old, forgotten knowledge) that today is Administrative Professionals Day. If you are one, pat yourself on the back. I know it's tough to oversee the operations of an office environment, keep supplies stocked, schedule morale-improving events and decipher hand-written, coded notes from executives which you are to transform into pleasant- and professional-looking letters, reports or PowerPoint presentations. If I could, I would give you all a raise, because I'm sure you deserve it.

Being, however, that I don't have that power or ability, I'll provide you with the next best thing - and perhaps more valuable: How to nab and keep a good administrative position.

1. Pick a company.

As with any other job that you are searching for, after you have a target position (in this case office or executive administration), proactively choose your company. This is very important when it comes to an administrative career - because your duties and responsibilities could be very different.

For example, perhaps one option is a shipping company. You may be working with accounting, bookkeeping, scheduling, data management, etc. Another may be executive assistance. This may entail scheduling, communication, coordination, report writing, etc. Practically two different jobs. So make sure to choose your company.

2. Target your resume toward individual company(ies).

Make sure to not just send out the same resume to every job opening available. Tweak it as needed. Remember keywords, and especially update the cover letter as needed. Individualize each resume you send out - and see for yourself the difference it makes.

3. Once you're in the job you want, keep it by doing everything you can to make your direct boss look good.

In today's business world of "survival of the fittest," this can seem naive at best, and suicidal at worst. But it will - in 95% of cases that I have seen (and I have seen a lot) - help you keep your job (and even work you toward promotions). If your boss wants you to bend over backwards to "save his skin" so to speak, or gives you tasks that he should really be doing - do them - and with a smile.

For example, I have been working with a nice lady that is seeking to apply within her company for a higher position. And the biggest advantage she has is because she had a "yes, sir" attitude when her superior asked her to perform certain detailed, difficult tasks that he should have been doing. Now she has essential know-how for the position she is applying for, something no one else has in her same position because she worked hard to make her boss look good. Now she is looking good in her job search.

In conclusion, it is a tough market out there, especially for administrative professionals. There are a lot of you, and only so many positions. However, apply these points, and you will have a hugely better chance at collecting and keeping that administrative position you have always wanted.


For more help in your job search, visit my professional resume service and request some of the services we offer. I'm always glad to help!

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